Africa Union wants to hire qualified applicants for the following positions
- 1.Finanace Administrative Officer
Responsible for all the Finance and Administrative Function of the office which include financial reporting, budget preparation, maintaining accurate and complete data in the general ledger and trial balances in line with the AU financial rules and International Public Sector Accounting Standards (IPSAS).
Main Functions
• Manage Budget, Payments, Accounting, Procurement, Human Resources and Risk management functions of the Office;
• Provide support in the preparation and implementation of the programmes developed out of the Office’s strategic plan;
• Ensure effective coordination and implementation at various levels;
• Prepare and develop reports, budget and work programmes related to the functioning of the Office;
• Provide support to develop resource mobilization strategy with stakeholder’s coordination;
• Manage and supervise employees under his/her supervision with regard to organization and performance evaluation;
• Conduct complex analysis and generate accurate reports in a timely manner for the Office and AU’s internal use;
• Perform Human Resource management functions;
• Coordinate and manage all the activities of the procurement function within the Office;
• Liaise with the various Departments/Units of the Commission for coordination and alignment purposes;
• Actively contribute in the development of strategies, policies, programmes and plans.
Specific Responsibilities
Finance
• Coordinate the preparation, implementation and monitoring of the budget of the Office;
• Manage and process payments in accordance with African Union Financial Rules and Staff Rules and Regulations;
• Oversee the timely payment of salaries, allowances and entitlements to staff and payments to suppliers and other service providers, leveraging suitable technology and simplifying accounting processes;
• Ensures that accurate and complete accounting and internal control systems are functioning at Office;
• Coordinate and post all accounting transactions and produce management accounts and financial statements;
• Maintain accurate and complete Trial Balance for the Office in accordance African Union Financial Rules and International Public Sector Accounting Standards (IPSAS);
• Reconcile Interoffice and Statutory Net Payable Accounts in SAP on monthly basis and ensure they are always zero;
• Provides advice and ensure compliance with Financial Rules, IPSAS, Executive Council Decisions and other determined financial policies;
• Participate and respond to internal/external audit requests and lead the implementation of audit recommendations;
• Liaise and consult with oversight bodies such as the Board of External Auditors, African Union Commission and the Office of Internal Oversight on matters relating to accounting, payments and audits;
HR & Procurement
• Coordinate Human Resources Services such as recruitment, placement, contract management of local and international staff, performance management, skills development, leave management, employee relations and overall staff administration, ensuring compliance with AU Staff Rules and Regulations and AU Administrative Policies;
• Manage staff benefits and welfare (e.g. insurance, coordinating arrangement of medical services, counselling services and others);
• Provides advice and support to managers and staff on human resources related matters;
• Keeps abreast of developments in various areas of human resources;
• Provides induction, orientation and briefing to new staff members;
• Supervises the maintenance of the human resources filing system;
• Supervises the activities of the administrative support team i.e. transport team (Drivers) and cleaning services.
• Coordinate and manage procurement process that would ensure the Office receives quality and efficient services in line with AU rules and procedures;
• Proactively identify and manage risk in the operations of the Office;
• Coordinate and direct the day to day work and activities of the Office;
• Performs other related duties as required.
Academic Requirements and Relevant Experience
• A Bachelor’s degree in Business Administration, Finance, Accounting or related field with Five (5) years of work experience in Budgeting, Payments, Accounting, Procurements and Human Resources management;
Experience in supervisory will be an added advantage.
OR
• A Master’s degree in Business Administration, Finance, Accounting or related field with Two (2) years of work experience in Budgeting, Payments, Accounting, Procurements and Human Resources management;
Experience in supervisory will be an added advantage.
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent is an added advantage;
• Demonstrate practical experience in applying IPSAS;
• Hands-on experience in budget preparation and administration in international organizations;
• Hands-on experience in processing payments using ERP preferably SAP;
• Practical experience in closing accounts and preparing financial statements;
• Demonstrate understanding of procurement rules and procurement of goods and services in international organizations;
• Experience in managing human resource function;
• Experience with finance module of Enterprise Resource Planning (ERP) such as SAP, or similar ERP;
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.
- Required Skills
Conscientious in observing deadlines and achieving results
• Familiarity with international and regional policy processes and policy analysis in the relevant area
• Strong communication ability both orally and in writing
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage
Leadership Competencies
Strategic Insight..
Managing Risk..
Core Competencies
Teamwork and Collaboration..
Learning Orientation..
Communicating with impact..
Functional Competencies
Analytical thinking and problem solving.
Job Knowledge and information shari
TENURE OF APPOINTMENT
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
- Salary
Indicative basic salary of US$ 31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
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How to Apply
Applications must be made not later than October 10, 2022.
Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply
- To Apply for this position use the following link
https://jobs.au.int/job/Ethiopia-Finance-and-Administrative-Officer/754108902/
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Position 2:Recruitment officer
Purpose of Job
To oversee the entire recruitment process managing both internal and external stakeholders from recruitment requisition from hiring managers, writing and placing adverts, shortlisting, interviewing, managing the offer and completing associated administrative tasks.
Main Functions
• Provides support for the monitoring and evaluating of predefined recruitment strategic plan.
• Responsible for sourcing high calibre candidates, ensuring the recruitment has been planned, budgeted and approved prior to recruitment.
• Manages and coordinates the selection and assessment processes including cv sifts, ensuring all resourcing processes meet legal requirements and are fair, fit and inclusive.
• Provides support in setting the overall research direction and execution of relevant policy areas.
• Engages with relevant mid-level stakeholders and develop working relationships.
• Work with hiring managers to ensure a smooth, timely and effective recruitment and selection process.
• Provide feedback to relevant parties at each stage of the recruitment process.
• Prepares minutes, reports and ensure the approval of all due documents in a timely manner.
• Provides technical support to internal and external stakeholders.
Specific Responsibilities
• Participate in the review of Standard Operating Procedures, policies, guidelines and tools used in short listing, interviewing and selection of staff;
• Provides support in the development of the yearly recruitment plan and contribute to the recruitment process;
• Ensures compliance to established recruitment practices and staff regulations and rules at all recruitment processes;
• Reviews job openings in consultation with hiring managers/HRBP, ensuring that the evaluation criteria and responsibilities are in line with the approved documents;
• Publishes vacancies on AU website and subscribed social media platforms (LinkedIn, twitter and Facebook)
• Ensures thorough monitoring of postings and applications to ensure timely recruitment.
• Coordinates and participates in shortlisting and interview activities using the Success Factor for candidate’s list generation and scoring.
• Carry out all the administrative duties in the recruitment process such as logging application forms/cvs, organizing recruitment timetables, arranging interviews, interview tests and distributing interview packs and shortlisting to interviewees/panels.
• Accurate and timely management of documentation and reporting.
• Ensures administration of language professional examination and psychometric assessment to candidates;
• Makes sure that reference checks are done in timely manner.
• Seeks approval for appointments and ensure creation of contracts in SAP system, and prepare job offers to successful candidates;
• Revises all outgoing documents to ensure accuracy,
• Administers the process for new employees, for example, prepares offer letters.
• Liaises with on-boarding team to initiate on-boarding process for appointed successful candidates.
• Processes upgrading, promotion, transfer and other relevant requests to the Promotion and Mobility Committee until approval.
• Provides support in the process of building awareness amongst, senior management and staff members with regard to CBI, Psychometric Tests, application process; recruitment policy, staff rules and regulations, and related guidelines;
• Provides guidance on interpretation and application of related recruitment policies, regulations and rules.
• Contributes to the resolution of grievances and complaints related to recruitment.
• Participates in the planning process throughout the recruitment life cycle for determining the staffing requirements and organizational structure and conduct analysis to provide inputs on emerging fixed term capacity gaps in accordance with the mission/clients’ mandate.
Academic Requirements and Relevant Experience
• Bachelor’s Degree in Human Resources Management, Business Administration/Management, Public
Administration, Labor Law or related field with 5 years of progressive relevant experience in human resources management or recruitment in similar international organization out of which 2 years are at supervisory level.
Or
• Master’s degree in indicated fields are required to have 2 years of experience in human resources management or recruitment in similar international organization.
• Professional certification from recognized HR institutions such as SHRM-CP, PHR or equivalent are desirable.
Required Skills
• Communication, report writing and presentation skills
• Planning and organizational skills
• Research and analytical skills
• Interpersonal and negotiation skills
• Ability to use Microsoft Office suite and AU computer software systems
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Leadership Competencies
Core Competencies
Functional Competencies
TENURE OF APPOINTMENT:
The Appointment will be made on a fixed-term contract for a period of two (2) years, of which the first six (6) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer, and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
REMUNERATION:
The salary attached to the position is an annual lump sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff and US$ 66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.
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How to Apply
Applications must be made not later than October 17, 2022.
Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
- Use the following link to Apply for this position
https://jobs.au.int/job/Ethiopia-Recruitment-Officer/755708802/